Procurement & Project Analyst
Santa Rosa, CA Santa Rosa, CA Full-time Full-time $89,057 - $108,238 a year $89,057 - $108,238 a year 10 days ago 10 days ago 10 days ago Position Information Bring your procurement and contract management experience to the County of Sonoma! Starting salary up to $48.
41/hour ($101,037/year) and a competitive total compensation package! What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities.
You can also look forward to flexible work arrangements and excellent benefits including:
Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee
family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Join Our Team Permit Sonoma is Sonoma County's consolidated land use planning and development permitting agency.
Virtually any land development or construction in the unincorporated area of Sonoma County (outside the city limits of the nine cities) is reviewed, permitted, and inspected by Permit Sonoma.
We work hard to provide the people of Sonoma County with responsive customer-focused processes for the orderly development of real property that is balanced by effective resource stewardship, and the desire to make Sonoma County more resilient in the face of wildfire.
Our mission is to develop and maintain standards that protect the health and safety of the public we serve.
As integral members of our Grants team, this Procurement & Project Analyst position will report directly to the Grant Program Manager and be responsible for purchasing and/or negotiating the procurement of goods, services, and construction contracts.
Working closely with a multi-division team in order to meet the procurement needs of the department, this position will lead the planning, development, and finalization of all contracts and professional services agreements across all of our FEMA grant-funded projects.
Additionally, the Procurement & Project Analyst will:
Assist management in assessing and clarifying their procurement needs and resolve problems concerning goods or billing Create Purchase Orders and Enterprise Financial System (EFS) contracts, document all steps in the County's EFS, and develop and finalize the materials required to document pre-procurement and procurement compliance with federal requirements Prepare, evaluate, and post formal solicitations such as Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) and develop and finalize contract-related Board of Supervisor's agenda items Review bids for legal correctness, pricing, prevailing wage compliance, and overall acceptability Manage awarded contracts, including funds spent and remaining, contract deadlines, required forms/insurance documents, and will coordinate with the team on whether amendments and extensions are needed Use Microsoft and Adobe applications to create and remediate Americans with Disabilities Act (ADA) compliant documents and web-based materials To continuously improve the quality of our services and ensure regulatory compliance, the ideal candidate for our position is analytical, curious, detail-oriented, and organized.
Additionally, they have experience with state and/or federal procurement requirements and:
Bring a passion for solving and meeting strategic project needs that will impact the reduction of wildfire risk across Sonoma County Are a strong collaborator and problem solver who is comfortable working in a fast-paced community of continuous learning Have excellent judgment and communication skills, and can effectively negotiate contracts Are tactful, customer service oriented, and bring a sense of authenticity and purpose to working with County staff and external partners Possess a high level of integrity, a positive attitude, and the ability to take initiative and ownership of work The position's hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment.
Due to the County's July 1st to June 30th fiscal year (FY), peak work periods occur between May-July because of end-of-FY close-out activities.
Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy.
When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities.
For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.
ca.
gov and sonomacountyconnections.
org.
We are currently recruiting to fill a full-time time-limited Procurement & Project Analyst position that is funded through June 30, 2027.
This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list.
Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.
The Civil Service title of this position is Department Analyst.
Salary is negotiable within the established range.
Benefits described herein do not represent a contract and may be changed without notice.
Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum
Qualifications Education:
Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed.
Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such an opportunity.
Experience:
Work experience which would provide an opportunity to acquire the knowledge and abilities listed.
Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.
License:
Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Working knowledge of:
principles and practices of business and public administration as pertinent to area of assignment; principles, practices and political implications of decisions regarding budgeting, fiscal management, human resources and contract management; principles and methods of work planning, staffing analysis and project management; techniques and practices of research methodology, data collection, and analysis; report writing; application and use of basic statistics; the use of electronic information equipment and specific systems as used within the department.
Knowledge of:
operations and functions of county government and the structure and function of the assigned department; modern supervisory management and human resources practice; modern office methods and procedures.
Ability to:
plan, organize, and conduct research, analysis and statistical studies related to the various aspects of administration, budget and general management matters; collect, compile and analyze qualitative and quantitative data; review and implement changes in work methods, systems and procedures; understand, interpret and explain laws, regulations and policies governing program operations; prepare budgets, grant applications, service contracts and complex narrative and statistical reports; communicate effectively orally and in writing, and present conclusions and recommendations before advisory and policy bodies; establish and maintain effective working relationships with management, employees, clients, and the public in carrying out sound management policies; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; persuade, examine, and project consequences of decisions and/or recommendations; analyze administrative problems and budget requests; use of electronic information equipment and specific systems as used within the department; effectively supervise the work of technical and office support staff.
Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
You should list all employers and positions held within the last ten years in the work history section of your application.
Be as thorough as possible when responding to the supplemental questions.
You may include history beyond ten years if related to the position for which you are applying.
If you held multiple positions with one employer, list out each position separately.
Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria.
Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.
Responses that state See Resume or See Application may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.
Each applicant will be evaluated based on the following criteria:
Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination.
Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment.
Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.
Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy.
Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc.
, may apply, depending on the duties and responsibilities of the position.
If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at www.
yourpath2sonomacounty.
org.
Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.
All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement.
Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received.
Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.
We are committed to having a diverse workforce that is representative of the communities we serve.
The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
HR Analyst:
CG HR Technician:
EV.
Estimated Salary: $20 to $28 per hour based on qualifications.
41/hour ($101,037/year) and a competitive total compensation package! What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities.
You can also look forward to flexible work arrangements and excellent benefits including:
Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee
family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Join Our Team Permit Sonoma is Sonoma County's consolidated land use planning and development permitting agency.
Virtually any land development or construction in the unincorporated area of Sonoma County (outside the city limits of the nine cities) is reviewed, permitted, and inspected by Permit Sonoma.
We work hard to provide the people of Sonoma County with responsive customer-focused processes for the orderly development of real property that is balanced by effective resource stewardship, and the desire to make Sonoma County more resilient in the face of wildfire.
Our mission is to develop and maintain standards that protect the health and safety of the public we serve.
As integral members of our Grants team, this Procurement & Project Analyst position will report directly to the Grant Program Manager and be responsible for purchasing and/or negotiating the procurement of goods, services, and construction contracts.
Working closely with a multi-division team in order to meet the procurement needs of the department, this position will lead the planning, development, and finalization of all contracts and professional services agreements across all of our FEMA grant-funded projects.
Additionally, the Procurement & Project Analyst will:
Assist management in assessing and clarifying their procurement needs and resolve problems concerning goods or billing Create Purchase Orders and Enterprise Financial System (EFS) contracts, document all steps in the County's EFS, and develop and finalize the materials required to document pre-procurement and procurement compliance with federal requirements Prepare, evaluate, and post formal solicitations such as Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) and develop and finalize contract-related Board of Supervisor's agenda items Review bids for legal correctness, pricing, prevailing wage compliance, and overall acceptability Manage awarded contracts, including funds spent and remaining, contract deadlines, required forms/insurance documents, and will coordinate with the team on whether amendments and extensions are needed Use Microsoft and Adobe applications to create and remediate Americans with Disabilities Act (ADA) compliant documents and web-based materials To continuously improve the quality of our services and ensure regulatory compliance, the ideal candidate for our position is analytical, curious, detail-oriented, and organized.
Additionally, they have experience with state and/or federal procurement requirements and:
Bring a passion for solving and meeting strategic project needs that will impact the reduction of wildfire risk across Sonoma County Are a strong collaborator and problem solver who is comfortable working in a fast-paced community of continuous learning Have excellent judgment and communication skills, and can effectively negotiate contracts Are tactful, customer service oriented, and bring a sense of authenticity and purpose to working with County staff and external partners Possess a high level of integrity, a positive attitude, and the ability to take initiative and ownership of work The position's hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment.
Due to the County's July 1st to June 30th fiscal year (FY), peak work periods occur between May-July because of end-of-FY close-out activities.
Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy.
When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities.
For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.
ca.
gov and sonomacountyconnections.
org.
We are currently recruiting to fill a full-time time-limited Procurement & Project Analyst position that is funded through June 30, 2027.
This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list.
Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.
The Civil Service title of this position is Department Analyst.
Salary is negotiable within the established range.
Benefits described herein do not represent a contract and may be changed without notice.
Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum
Qualifications Education:
Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed.
Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such an opportunity.
Experience:
Work experience which would provide an opportunity to acquire the knowledge and abilities listed.
Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.
License:
Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Working knowledge of:
principles and practices of business and public administration as pertinent to area of assignment; principles, practices and political implications of decisions regarding budgeting, fiscal management, human resources and contract management; principles and methods of work planning, staffing analysis and project management; techniques and practices of research methodology, data collection, and analysis; report writing; application and use of basic statistics; the use of electronic information equipment and specific systems as used within the department.
Knowledge of:
operations and functions of county government and the structure and function of the assigned department; modern supervisory management and human resources practice; modern office methods and procedures.
Ability to:
plan, organize, and conduct research, analysis and statistical studies related to the various aspects of administration, budget and general management matters; collect, compile and analyze qualitative and quantitative data; review and implement changes in work methods, systems and procedures; understand, interpret and explain laws, regulations and policies governing program operations; prepare budgets, grant applications, service contracts and complex narrative and statistical reports; communicate effectively orally and in writing, and present conclusions and recommendations before advisory and policy bodies; establish and maintain effective working relationships with management, employees, clients, and the public in carrying out sound management policies; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; persuade, examine, and project consequences of decisions and/or recommendations; analyze administrative problems and budget requests; use of electronic information equipment and specific systems as used within the department; effectively supervise the work of technical and office support staff.
Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
You should list all employers and positions held within the last ten years in the work history section of your application.
Be as thorough as possible when responding to the supplemental questions.
You may include history beyond ten years if related to the position for which you are applying.
If you held multiple positions with one employer, list out each position separately.
Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria.
Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.
Responses that state See Resume or See Application may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.
Each applicant will be evaluated based on the following criteria:
Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination.
Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment.
Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.
Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy.
Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc.
, may apply, depending on the duties and responsibilities of the position.
If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at www.
yourpath2sonomacounty.
org.
Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.
All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement.
Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received.
Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.
We are committed to having a diverse workforce that is representative of the communities we serve.
The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
HR Analyst:
CG HR Technician:
EV.
Estimated Salary: $20 to $28 per hour based on qualifications.
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