Workforce Investment Board Administrative Coordinator
Santa Rosa, CA Santa Rosa, CA Full-time Full-time $65,661 - $79,791 a year $65,661 - $79,791 a year Position Information Grow your career with the County of Sonoma Human Services Department.
Become a Workforce Investment Board Administrative Coordinator with the Employment and Training (E&T) Division! Starting salary up to $34.
52/hour ($72,047/year), a cash allowance of $600/month, and a competitive total compensation package! The Human Services Departments Workforce Investment Board Administrative Coordinator will support the operations of the Employment and Training Divisions Workforce Investment Board (WIB) and be responsible for assisting with the implementation of special projects, writing Board items and Program Change Requests (PCRs), carrying out complex administrative tasks, and managing content for the WIB website.
Additional duties include:
Ensuring grant reporting requirements are being met and expenditures are occurring on time Monitoring and approving contractor invoices and reviewing for performance issues Creating and issuing invoices and following up on payments Documenting ideas and strategies during committees or WIB meetings Scheduling and conducting new member orientations Promoting the use of an equity lens in WIB composition, policy development, MOUs/contracts, and data collection and reporting Assisting with grant writing and ensuring department requirements are being met Working in partnership with Job Link analysts on WIB/Job Link policies and procedures to ensure they stay current with state policy changes Ensuring Job Link and WIB certifications are completed and submitted in a timely manner The Ideal candidate for this position will possess:
The ability to work with diversity, equity, and inclusion frameworks Experience tracking and/or reviewing data in spreadsheets or other reporting tools The ability to develop, manage, and conduct presentations Experience writing memos, grants, and reports Strong attention to detail and the ability to critique their own work Experience with Excel, Outlook, Word, PowerPoint, and cloud-based applications Excellent organizational skills, including the ability to follow complex policies and procedures while juggling multiple deadlines The ability to manage a wide array of tasks on variable timetables with varying degrees of urgency The ability to work both independently and collaboratively as part of a high performing support team A highly functional customer service skill set, in order to handle inquiries and coordinate services for multiple internal and external stakeholders About the Human Services Department (HSD) HSD fosters a positive work environment, where our commitment to providing opportunities for advancement is strengthened by a robust staff development program.
We believe in the merits of work/life balance and enjoy the satisfaction of knowing that our work contributes to the betterment of our community.
As the largest agency in Sonoma County government, our mission is to protect vulnerable children and adults, and to promote maximum independence and well-being for individuals and families.
HSD is responsible for child and adult protective services, veteran services, and administration of state and federal programs, including CalFresh, CalWORKs, Medi-Cal, In-Home Supportive Services, and Workforce Innovation and Opportunity Act programs.
The department is dedicated to providing high quality, client-focused, cost-effective services and values the diversity, integrity, teamwork, leadership, and accountability of all staff in accomplishing the mission of the department.
The Department works collaboratively at the federal, state, and local level to find creative solutions to support the well-being of individuals, families, and the community.
To meet that goal, the department has fostered strong relationships with other public and private sector partners, including other government agencies, community-based organizations, and business leaders.
For more information regarding HSD's services please visit http:
//sonomacounty.
ca.
gov/Human-Services.
What We Offer Working at HSD offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community.
You can also look forward to flexible work arrangements and excellent benefits including:
A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee
family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Salary is negotiable within the established range.
Benefits described herein do not represent a contract and may be changed without notice.
Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits directory.
The Civil Service title for this position is Administrative Aide.
This recruitment is being conducted to fill a full-time Workforce Investment Board Administrative Coordinator position.
This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) vacancies as they occur during the active status of the list.
Qualified County employees who wish to be considered for future vacancies should consider applying to this recruitment.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum
Qualifications Education:
Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed.
Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.
Experience:
Work experience that would provide an opportunity to acquire the knowledge and abilities listed.
Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.
License:
Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Knowledge of:
administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.
Ability to:
collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.
Certain positions may require the ability to speak, read and write fluent Spanish.
Positions allocated to this class may require specific knowledge and abilities.
Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
You should list all employers and positions held within the last ten years in the work history section of your application.
Be as thorough as possible when responding to the supplemental questions.
You may include history beyond ten years if related to the position for which you are applying.
If you held multiple positions with one employer, list out each position separately.
Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria.
Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.
Responses that state See Resume or See Application may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.
Each applicant will be evaluated based on the following criteria:
Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire.
Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination.
Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment.
Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.
Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy.
Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc.
, may apply, depending on the duties and responsibilities of the position.
If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at:
www.
yourpath2sonomacounty.
org.
Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.
All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement.
Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.
We are committed to having a diverse workforce that is representative of the communities we serve.
The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
HR Analyst:
EP HR Tech:
EV.
Estimated Salary: $20 to $28 per hour based on qualifications.
Become a Workforce Investment Board Administrative Coordinator with the Employment and Training (E&T) Division! Starting salary up to $34.
52/hour ($72,047/year), a cash allowance of $600/month, and a competitive total compensation package! The Human Services Departments Workforce Investment Board Administrative Coordinator will support the operations of the Employment and Training Divisions Workforce Investment Board (WIB) and be responsible for assisting with the implementation of special projects, writing Board items and Program Change Requests (PCRs), carrying out complex administrative tasks, and managing content for the WIB website.
Additional duties include:
Ensuring grant reporting requirements are being met and expenditures are occurring on time Monitoring and approving contractor invoices and reviewing for performance issues Creating and issuing invoices and following up on payments Documenting ideas and strategies during committees or WIB meetings Scheduling and conducting new member orientations Promoting the use of an equity lens in WIB composition, policy development, MOUs/contracts, and data collection and reporting Assisting with grant writing and ensuring department requirements are being met Working in partnership with Job Link analysts on WIB/Job Link policies and procedures to ensure they stay current with state policy changes Ensuring Job Link and WIB certifications are completed and submitted in a timely manner The Ideal candidate for this position will possess:
The ability to work with diversity, equity, and inclusion frameworks Experience tracking and/or reviewing data in spreadsheets or other reporting tools The ability to develop, manage, and conduct presentations Experience writing memos, grants, and reports Strong attention to detail and the ability to critique their own work Experience with Excel, Outlook, Word, PowerPoint, and cloud-based applications Excellent organizational skills, including the ability to follow complex policies and procedures while juggling multiple deadlines The ability to manage a wide array of tasks on variable timetables with varying degrees of urgency The ability to work both independently and collaboratively as part of a high performing support team A highly functional customer service skill set, in order to handle inquiries and coordinate services for multiple internal and external stakeholders About the Human Services Department (HSD) HSD fosters a positive work environment, where our commitment to providing opportunities for advancement is strengthened by a robust staff development program.
We believe in the merits of work/life balance and enjoy the satisfaction of knowing that our work contributes to the betterment of our community.
As the largest agency in Sonoma County government, our mission is to protect vulnerable children and adults, and to promote maximum independence and well-being for individuals and families.
HSD is responsible for child and adult protective services, veteran services, and administration of state and federal programs, including CalFresh, CalWORKs, Medi-Cal, In-Home Supportive Services, and Workforce Innovation and Opportunity Act programs.
The department is dedicated to providing high quality, client-focused, cost-effective services and values the diversity, integrity, teamwork, leadership, and accountability of all staff in accomplishing the mission of the department.
The Department works collaboratively at the federal, state, and local level to find creative solutions to support the well-being of individuals, families, and the community.
To meet that goal, the department has fostered strong relationships with other public and private sector partners, including other government agencies, community-based organizations, and business leaders.
For more information regarding HSD's services please visit http:
//sonomacounty.
ca.
gov/Human-Services.
What We Offer Working at HSD offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community.
You can also look forward to flexible work arrangements and excellent benefits including:
A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee
family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Salary is negotiable within the established range.
Benefits described herein do not represent a contract and may be changed without notice.
Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits directory.
The Civil Service title for this position is Administrative Aide.
This recruitment is being conducted to fill a full-time Workforce Investment Board Administrative Coordinator position.
This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) vacancies as they occur during the active status of the list.
Qualified County employees who wish to be considered for future vacancies should consider applying to this recruitment.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum
Qualifications Education:
Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed.
Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.
Experience:
Work experience that would provide an opportunity to acquire the knowledge and abilities listed.
Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.
License:
Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Knowledge of:
administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.
Ability to:
collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.
Certain positions may require the ability to speak, read and write fluent Spanish.
Positions allocated to this class may require specific knowledge and abilities.
Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
You should list all employers and positions held within the last ten years in the work history section of your application.
Be as thorough as possible when responding to the supplemental questions.
You may include history beyond ten years if related to the position for which you are applying.
If you held multiple positions with one employer, list out each position separately.
Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria.
Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.
Responses that state See Resume or See Application may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.
Each applicant will be evaluated based on the following criteria:
Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire.
Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination.
Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment.
Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.
Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy.
Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc.
, may apply, depending on the duties and responsibilities of the position.
If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at:
www.
yourpath2sonomacounty.
org.
Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.
All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement.
Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.
We are committed to having a diverse workforce that is representative of the communities we serve.
The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
HR Analyst:
EP HR Tech:
EV.
Estimated Salary: $20 to $28 per hour based on qualifications.
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